YOUR GUIDE TO EXHIBITING AT AMERICAS LNG SUMMIT & EXHIBITION 2026

1. We will introduce all panelists to their Moderator by email from the week commencing August 17th.
2. All panelists will be requested to send their Moderator a minimum of two key talking points or questions as soon as possible. The latest date to send these is by 5th October.
3. A pre-panel briefing call may be arranged if time allows, and is highly recommended. This is either arranged by the Moderator or the Americas LNG Summit & Awards content lead.
4. At Americas LNG Summit & Awards you are requested to meet your panel by the AV desk in your assigned theater 30 minutes prior to your session start time.

• On the day, the Moderator will open with a brief introduction to the panel and then introduce each panelist, without any bios. You will already be seated on stage. The order will be shared in the Moderator introduction email.
• The talking points are framed within a question and follow up questions which may be presented in no particular order to promote the flow of conversation.
• The first question is asked in order of the panel, and for the remaining time the session will naturally flow.
• Presentation slides are not required.

On arrival you will be introduced to your Venue Producer, who will look after you and give you directions in the theater.

• Stage equipped with widescreen, audio, microphones.
• Comfort monitors and countdown clock provided.
• Clicker available for slide control.

The Moderator will open with a brief introduction to the session and then introduce each Speaker, who will already be seated on stage. To enable the session to run to time, the introduction is advised to be kept to just a few minutes.

• Biographies are not required to be read out as they are already fully available online and on the app.
• Each speaker will have 20 minutes for technical papers and 15 minutes for commercial papers for their presentation, which will be made from the podium and supported by their PowerPoint Presentation. If you are unsure whether your presentation is classified as a technical or commercial paper, please contact us on lidiatoth@dmgevents.com.
• At the end of each session, when all speakers have presented, there will be time to take questions from the audience.
• The theater will have a clicker and comfort monitor.

Session time

You can check your session time in the Speaker Portal, and remember to allow to meet by the AV desk 30 minutes prior to your session start time please.

Preparation

• For preparation purposes it is very important to ensure that all presentations remain up to 20 minutes in duration, therefore there will be time to take questions from the audience.
• The Moderator is responsible for ensuring a timely session for each Speaker's presentation and Q&A, and that we finish the session at the correct time.
• The Moderator will lead the questions from the audience, so please do inform the Moderator of any concerns you may have.
• The running order will be confirmed in the moderator introductions.
• Your compulsory PowerPoint Presentation is due to be uploaded as soon as possible or by September 29th.

The deadline for submitting your technical paper is Tuesday, September 29th.

We appreciate your support in meeting this deadline. As all technical papers are made available at Americas LNG Summit & Awards for delegates, we need time to prepare and upload these to the app and to the website.

It is NOT compulsory for technical speakers to provide a technical paper, but they can be uploaded if wanted. Presentations ARE compulsory, and must be uploaded by the Tuesday, September 29th deadline (See PowerPoint Presentation section below for further details).

Please upload your technical paper to the Speaker Portal.

Format

• There is no word limit for your paper, however it does need to be a minimum of two sides of A4.
• The style of your paper is your choice. We encourage, if appropriate, the use of graphs, graphics, illustrations, images.
• Please provide the paper in English.
• Please upload the paper as a PDF file.
• All papers will be available for download to delegates during Americas LNG Summit & Awards, and post-event we will upload your paper to our content archive.
• Please remember to credit your co-authors, if applicable.

Important .pdf file naming convention

Please name your paper as your 'first name surname_Organization' - for example, 'Jane Doe_DMG Events'. If your submission is not named correctly, we will not be able to allocate it to you or your session.

You will be introduced by a stage moderator based on your biography (please ensure this is accurate) and will then be invited onto the stage to give your presentation. You will have 15 minutes to give your presentation and take any questions. Unlike our other stages, the Innovation & Workforce Stage is situated on the exhibition floor, which allows you to directly interact with and take questions from the audience even once your presentation is over and you are off the stage. As this stage will be extremely busy, we ask that you aim to keep to your allocated 15-minute slot so we can ensure all presenters have enough time to showcase their work on stage.

Session time

You can check you session time in the Speaker Portal, and remember to please come to the stage 20 minutes before your session is due to start.

Preparation

• For preparation purposes, it is very important to ensure that all presentations remain up to 15 minutes in duration including the Q&A.
• Your compulsory PowerPoint Presentation & Technical Paper (should you wish to include one) is due to be uploaded as soon as possible or by September 29th.

Please upload your presentation to the Speaker Portal by Tuesday, September 29th.

Presentation duration & number of slides:

We advise speakers to have about 1 slide per minute. Depending on the allocated time for your session, you should aim to create either a 15- or 20-slide presentation.

Presentation Templates

• Please ensure you use the applicable compulsory template. Templates are available for download on the Speaker Portal under the Presentation tab / submit presentation.
• Please note that the templates are a compulsory requirement and should be used as the background. You can add your logo & branding on all the pages apart from the cover page.
• We will not be able to accept a Paper or Presentation without the template.

Upload your presentation

• Please upload your original PowerPoint file (not a pdf)
• If you update your presentation, please just upload again and apply a version number to the end of the file name i.e. 'v2'.
• Important: please do not email ppt's or updates

Important file naming convention

• Please name your presentation as your 'first name surname_Organization' - for example 'Jane Doe_DMG Events'.
• If your submission is not named correctly, we will not be able to allocate it to yourself.

Onsite at Americas LNG Summit & Exhibition:

• Please remember to bring your final presentation to Americas LNG Summit & Exhibition and ensure you can easily access a back-up. No .ppt's can be taken in theaters.
• You will be able to update and check your presentation at Americas LNG Summit & Exhibition within the Speaker Lounge.